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  • We Don't Build the Home

  • We Build the Home Builder

Our Foundation is Home Building Software. Our Framework for the Future is Much, Much More.

With more than 37 years of experience providing software for builders of all sizes, we have a unique perspective on the residential home building industry and what home builders need to grow their business. Builder Incubator is dedicated to providing home builders and contractors a fully integrated system of services designed specifically for their industry at substantial savings.

From home building software to builder website design, remote staffing to sales & marketing, we provide all the tools to make running your business easier, so you can focus more on building beautiful homes and growing your business.

Builder Marketing


Brand discovery and development


Inbound Marketing "attracts" your prospects to you with engaging, value-driven content


Social media, automated Email and SMS-text campaigns to nurture your leads


SEO makes sure your prospects find you


Built just for homebuilders, a powerful and flexible marketing engine at a fraction of the cost of marketing agencies


Drive it yourself, or we'll do the driving for you

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Home Builder Website


Responsive — Works on any device: phone, tablet or desktop


Web Portal — Vendors retrieve schedules and purchase orders, customers retrieve documents, track progress, request warranty work


Database driven — Display models, communities, projects, customer referrals, blog articles and more


Beautiful and unique design to elevate your brand


A Content Management System — We can teach your team how to make changes, or we make the changes for you


More than just a simple website. More tools to build your business

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Builder CRM


A Customer Relationship Management System specifically for the home builder industry


Track your buyer from lead to warranty
(Handshake to Homeowner)


Track your houses, SPECs & projects under construction


Industry-specific fields for construction as well as user definable fields


User security settings for different types of users
(sales, designers, field superintendents, project managers, contract admins, closing agents, estimators, etc.)

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Subdivisions & Lot Inventory


Easily track the communities and individual lots. Assign lots to buyers and SPEC homes


Lot number, address, lot premiums, note fields, purchase dates, lot size


Lot Status – Indicates which lots are sold, reserved, opened or closed


Hide and/or restrict certain lots


Track Budget vs Actual for Solds, Starts, Completions by subdivision

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Standard Plans & Models


Semi-custom and fully-custom builders use the MODEL as a starting point for all projects


Semi-custom builders will have several standard plans — a base price and upgrade options with colors


Fully-custom builders will have a building type — with a series of user-defined option categories allowing for a detailed collection of customer project requirements

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Options and Colors


Select upgrade options by room, category or level


Certain options can also have color selections with “drop-down” tables for items like manufacturer, make, color name, number, etc...


Can be selected in multiple design sessions — saved, unselected, reselected — and produce an audit trail of each session


Selections can be pulled into the sales contract and the vendor packet

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Sales Contracts


Generate multiple types of contracts using our built-in word editor — Sales contract, Change Orders, Addendums, Customer Summaries, Vendor Details with no prices


Copy & paste your legal text and then format and style, adding your logo


Contract Version Control — Tracks the original contract and automatically creates a pending addendum as you make changes to your selections


Audit Trail reporting shows each contract change, which options or colors were added or deleted, the addendum number and the date of the change
 

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Document Management


Store all your customer and project information in one secure location


Accessible remotely so your team can view from the field


Allow secure and restricted access to vendors, customers and appropriate 3rd parties


Provides a secure way to collaborate real time and keep all parties working with the correct documents

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To-Do Work Flow


A workflow system that will increase your productivity


Create To-Do’s for each phase of a job, where users are automatically assigned specific tasks with expected due dates and instructions


To-Do's help employees prioritize their day, staying organized with tasks associated with each job


Prevents items from falling through the cracks — permits get ordered on time, start packages get released on time, sales follow-up calls get placed

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Construction Scheduling


A detailed schedule designed specifically for construction


Push-pull predecessor logic, so each task can be tied to one or more predecessor tasks


Vendor assignment at the task level, so vendors can be notified


Vendor loading to allow the builder to see future bottlenecks when vendors or internal resources will be overloaded


Project accurate completion and closing dates at the start of a job


Track each task and compare actual start date, actual done date with a baseline


Variance days are tracked at the job level and vendor level. Assists in vendor management and vendor negotiations — when you know how often a vendor delayed your jobs

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Purchasing & Estimating


Creates detailed budgets and purchase orders directly from the customer selections (@ model and options)


Utilizes detailed templates for a standard plan or job type


Handles base house as well as options; standard features are deducted when options are selected providing a net purchase order. This improves vendor communication — clearly stating what goes in the house or project


PO-driven accounting improves coding accuracy and speeds up the AP process


Contains a vendor price database for each item, with date-effective pricing. Forecast budgets based on future prices


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Job Cost Accounting


Our job cost accounting is a true subsidiary ledger of a robust financial accounting system. This method provides numerous and detailed job reports, while always keeping job costs and general ledger accounts automatically in balance


Multiple Cost Code lists allow for different types of projects within the same company (homebuilding, land development, light commercial, masonry, roofing)


Handles both work-in-process and percentage-complete job cost methods
 

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Financial Accounting


A true double posting accounting system with complete audit trail


General ledger, Accounts Payable, Job Costing, AIA, Accounts Receivable, Payroll, Purchase Orders

Multiple companies (legal entities)


Multiple profit centers (departmental P&Ls) within a single company


Access multiple accounting periods (months and years)

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Warranty Management


Create non-billable work orders for punch-out and warranty items


Track status of open/closed work orders and completion dates


Create warranty classifications (roof, paint, plumbing, etc)


Analyze warranty items based on subdivision, model, superintendent, vendor or warranty classification

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BI Webportal


Provides secure, remote and user defined access to your construction management system


Vendors
Accept purchase orders, construction schedules, job related documents


Customers
Access sales contracts, photos, track home progress, request warranty repairs


Field Supers and Project Managers
Manage schedules, purchase order status, documents, To-Do's


Sales and Design
Manage client level To-Do’s, view client-related documents

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